40ETB
(per hour)Supervise and coordinate the provision of all administrative, personnel and financial support require to the project, ensuring that appropriate control reporting structure are maintained in accordance with the organisation’s rules and regulations. • Manage projects accounting and financial system by ensuring that appropriate cashbook prepared for each month expenses. • Coordinate and act as focal point for issues relating to finance (including salary, payment of per diem, rent, hazardous, R &R, process of invoices and receipt of funds). • Coordinate the asset inventory process, including procurement and reporting in established forms to iMMAP. • Manage admin/finance issues with iMMAP head quarter office when required. • Manage logistic issues for iMMAP activities support to national mine action offices. • Undertake other duties as requested by the line manager. • Prepare all finance reports and monthly cashbook for iMMAP Ethiopia with scanning all receipts. • Provide secretariat support for writing official letters and translations (from English to Amharic or from Amharic to English) for light operational, technical, legal and administrative written documents including letters, notices, and reports.... • Ensure that the Logistics Procedures comply with iMMAP's Global requirements, regulations, and policies during all phases of the project; • Update the iMMAP contact list on monthly basis. • Make cash payments as instructed by his/her Manager once all the proper validation procedure has been followed. • Copy invoices to archive monthly accounting. • Support travel arrangements for international staff and visitors by booking all taxis, hotels and flights in a timely manner and circulating internally the follow-up document including phone numbers of visitors. Coordinate transport pick-up and drop-off and accommodation (hotel, apartment, house) of staff and guests. • Assist in archiving any documents related to Admin, HR, and Finance and particularly be responsible for the archiving of the accounting documents and their transfer to HQ as instructed by his/her Manager. • Manage the overall project liquidity process to ensure adequate funds are available to meet sub-recipient disbursement requirements and obligations; • Review monthly bank reconciliations; • Ensure that an asset register is maintained. December,2021 to d
Management of the Commissioner’s schedule (e.g., meetings, travel, etc.) • Responsible for administrative and secretarial duties to assist the Commissioner. Acts as contact point for the Commissioner • Organizes and directs the day-to-day tasks and functions and oversees the smooth and efficient operation of the Commissioner Office. • Responsible for maintaining and updating all files located in the Commissioner Office. • Manage all communications including e-mails and highlights pertinent information. Routes items to other individuals when appropriate and records information on the Commissioner calendar. • Draft and edit correspondence, communications, presentations, and other documents on behalf of the Commissioner. • Support in the distribution of meeting agenda’s. • Support in preparation and distribution of meeting minutes chaired by the Commissioner. • Produce and distribute correspondence memos, letters, faxes to respective offices and makes appropriate copies. • Coordinate and direct incoming telephone calls, receive and greet visitors and direct inquiries and request for the Commissioner; respond to sensitive complaints and requests for information from the general public and staff and refer inquiries as appropriate. • Follow up schedule appointments and maintain accurate appointment calendar for the Commissioner. Receive, sort, and distribute all incoming and outgoing correspondence. • Coordinate registration and travel arrangements for the Commissioner, as instructed. Organize receipts and process all travel authorizations and other related travel reports. • Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs, and other pertinent transmittals for the Commissioner.
Ensure proper filing of documents • Support fleet management by ensuring proper warehousing of fuel, proper parking spaces for vehicles. • Ensure archives are stored properly and sent to HO in a timely manner. • Ensure that all the field office utility bills, guest house and warehouse rents are paid on time. • Work with procurement officer in Addis and Gambella on procurement and transport related matters. • Ensure that all NRC premises are maintained and repaired as necessary, providing good working environment
Received and answered telephone calls, emails, and other messages to ensure follow up by the Secretary General • Drafted responses for routine correspondences or signature of Secretary General • Attended and recorded minutes of meetings as required • Followed up pending issues, arranged meetings and kept both internal and external communications. Typed letters, forms and reports • Arranged and coordinated the Secretary General’s travel • Carried out office administrative duties including reminding work unit heads on deadlines and tracking progress on various assignments. • Maintained the Diary of the Secretary General • Maintained an effective filling and records management system for the Secretary General’s office. • Ensured safety and security of information in the office of the Secretary General • Processed Visa and Special ID for staff members and guests. • Followed up bank statements.
Maintained communication with warehouse staff to ensure proper working order • Received bills, invoices and purchase orders and forwarded them to the appropriate personnel for processing. • Created packing lists and updated shipment information in the database. • Organized files both manually and electronically. • Coordinated deliveries for repaired or returned items. • Liaised with Ethiopian Investment Commission to import construction materials and machineries
Liaised with Bank and Insurance companies • Prepared custom payments • Typed different letters • Translated documents • Took minutes of department meetings
Typed different letters • Translated documents from English to Amharic and Oromifa and vice versa • Managed purchase of stationary items • Prepared monthly Account Statements • Petty cash preparation
Bachelors of Arts
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